Laona M. Kitchen Foundation: VA Application Timeline

VA Application Timeline

The following is a timeline of the VA application process. These notes are from Gary Kitchen's care of his Mother, Laona M. Kitchen. The dates noted are dates on VA letter not necessarily the date received. Make sure any time your claim is referred to that the FILE NUMBER is used.


September 1, 2008 – Submitted paperwork for mom’s VA pension

September 8, 2008 – acknowledgement from Va that they received the application for benefits (actually received 12/8/2008)

September 20, 2008 – received letter from VA in Philadelphia that entitlement is established effective Aug 29, 2008

October 28,2008 – VA letter received stating still processing application (form letter)

November 7,2008 – VA letter received requesting whether my mom had lived continuously with the veteran up to his date of death.

January 2009 – received VA form 21-846 requesting her expenses from 8/29/08 until 12/31/2008

January 20,2009 – received same form letter as on October 28,2008

February 3, 2009 – received letter stating that she may need help in handling VA benefits.

February 3, 2009 – received letter stating that a decision was made that she was to receive a monthly entitlement start as of September 1, 2008.

February 9,2009 – received another form letter stating their sincere desire to decide the case promptly.

May 7,2009 – received letter stating claimant is not competent to handle disbursement of funds (evidence VA form 21-534 received 8/29/2008, physician’s statement, Rating decision dated Sep 20,2008 and VA letter dated 2/3/2009)

May 11, 2009 – contacted Congressman Phil Gingrey’s office to help expedite payment of funds (had to fill out a form letting them inquire of the VA due to privacy act).

May 14, 2009 – received VA answer to Rep Gingrey’s inquiry that stated my mom wasn’t competent for VA purposes and then that someone had to handle her affairs and that because of the Brady Handgun Violence Preventation Act she was prohibited from purchasing, possessing, or transporting, etc. a firearm or ammunition.

May 15, 2009 – received form letter as received on 2/9/2009.

May 15, 2009 – received another copy of form letter received on 2/9/2009.

June 18, 2009 – Had a visit from a VA field examiner with my mother and I to determine her budget and also to determine if I could function as her fiduciary for her funds. I was approved as her fiduciary and told to open an account for her monies. The paper work said to open the account stating that I was her “legal guardian” and that if I had any questions to call a number between 12 and 2 pm Monday thru Friday.

June 23, 2009 – received a letter stating that the budget was authorized and that a check for her retroactive monies would be forwarded

October 8, 2009 – received letter stating that she was approved for payments and the VA was now releasing all funds due to her.

November 1, 2009 – received funds for mom including retroactive funds. Funds were received every first of the month from then on.

September 21, 2011 – my mom passed away.

September thru November - Called VA in Philadelphia to report on mom’s passing numerous times. VA acknowledged her passing.

December 21, 2011 – After another call to VA in Philadelphia about mom’s passing was told they had the info and to send a check for overpayments to the Debt Management Center in Minnesota .

December 30, 2011 – received check back and was informed that no indebtedness has been established.

March 1,2012 – mailed letter to VA in Philadelphia notifying the VA of my mom’s passing.

March 14, 2012 – received form letter stating they’d received a letter regarding VA benefits.

April 7, 2012 – Received a letter from DMC in MN stating the entitlement benefits had changed and that there was monies owed. Sent check for overpayments.

April 25, 2012 – received letter confirming that all monies owed had been paid.

Make sure that  all monies paid after the individual’s passing is put in bank because the VA will want every penny back.


Note: every January a form 21-846 will be received and it will need to be filled out by the end of January. Also, be aware that when I made the bank account for my mom the paperwork and the field examiner told me to make the account to be titled as “legal guardian”; however, according to other paperwork (if you want the check direct deposited) the account needs to state as follows:

Individual’s name, By your name, Federal Fiduciary, Your address.